Assistant to the Dean of the Faculty of Social and Economic Studies (Applications by 11 December 2025)
Assistant to the Dean of the Faculty of Social and Economic Studies (Applications by 11 December 2025)
The Dean of the Faculty of Social and Economic Studies of Jan Evangelista Purkyně University in Ústí nad Labem (the contracting authority) announces a selection procedure for the position of
Assistant to the Dean of FSE
Number of vacancies/Position/Field of activity:
1 position – Assistant to the Dean – Administrative Employee of the FSE Dean’s Office
Job description / Responsibilities:
- Working with documents in text and spreadsheet editors, especially MS Word and MS Excel: creating, printing, copying, scanning, storing, etc.
- Managing physical and electronic mail.
- Managing the Dean’s calendar – planning and organizing meetings and appointments, coordinating business travel.
- Ensuring the purchase of refreshments for the Dean’s unit, ensuring material supplies for the Dean’s office.
- Independently carrying out partial work tasks according to the Dean’s instructions.
- Organizing Dean’s Board meetings – preparing and filing minutes, preparing and organizing off-site meetings.
- Accounting for operating costs of the Dean’s unit paid from the representation fund.
- Processing absences in the IMIS system and filing timesheets of the FSE Dean’s Office employees.
- Handling HR-related tasks concerning academic staff of FSE UJEP as instructed by the Dean.
- Managing current tasks arising from the functioning of the Dean’s unit.
- Handling orders in the internal system.
- Maintaining records of internal regulations and standards, including amendments in their original electronic form. Filing and archiving minutes from the FSE Academic Senate.
Qualification requirements:
- Minimum education: Bachelor’s degree.
- Advanced knowledge and practical experience with the MS Office suite, especially Word and Excel.
- Familiarity with internal university information systems (after training).
- Excellent organizational skills, knowledge of administrative and office procedures, and the ability to run the secretariat independently.
- Knowledge of the university environment is an advantage.
- Good communication skills, knowledge of foreign languages is an advantage.
- Proactive approach, independence, diligence, precision, discretion.
Workload: 100% of full-time working hours
Employment type: Fixed-term employment for the duration of maternity and parental leave
Expected start date: January 2026 (or by agreement)
Workplace: Faculty of Social and Economic Studies, UJEP, Moskevská 54, 400 96 Ústí nad Labem
We offer:
- Opportunities to participate in project activities.
- Fair remuneration system, opportunities for international mobility.
- Employee meals in the UJEP canteen.
- Pleasant and modern working environment at both the faculty and the university, excellent transport connections.
- Various employee benefits (educational events and workshops, Bukovina recreational facility, and more).
Information about the selection procedure and selection criteria:
The selection procedure will take place in the first round by assessing submitted materials, which must be part of the application, and, if necessary, in the second round in the form of a personal interview with selected candidates. All applicants will be informed of the results within 30 days after the completion of the selection procedure.
Important notice for applicants:
The contracting authority reserves the right not to select any of the applicants and not to fill the position, and to cancel the selection procedure without compensation.
Please attach to the application:
- Motivation letter
- Brief professional CV
- Copies of documents proving education (non-certified)
Further information:
Ing. Dagmar Kubišová, tel. 602 448 626.
Applications including all required documents (see above) should be sent to the UJEP Employment Department, Pasteurova 1, 400 96 Ústí nad Labem, or by e-mail to personalni@ujep.cz by 11 December 2025.